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UPDATE: The deadline for Planning Grant Application has passed, we are no longer accepting new applications. If you have any questions about deadlines or your existing application, please email us!

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This is not your typical grant application. This process was developed with our ideal candidates in mind. First, we designed the interest survey to help people determine if this initiative was a good fit before asking organizations to spend their valuable time and energy on providing additional information. The planning grant application was also designed with people in mind. Our hope was that people saw the interest survey and planning grant application as the start of a potential relationship, rather than a burdensome grant proposal. 

 

Interest Survey

Launched September 6, 2022

Closed 

To learn if the Accelerator Initiative was a good fit, organizations first completed the interest survey. Organizations that were aligned with Accelerator and completed the interest survey received a follow up email with additional details on upcoming information sessions and opportunities for individualized application assistance. Agencies that were not a fit for the initiative based on their responses in the interest survey received a follow-up email with links to additional resources and information about the Accelerator Training Series coming in 2023.  

Information Sessions and Virtual Front Porch Hours

September and October 2022

Interested groups/organizations were encouraged to attend an information session and/or virtual front porch hours to hear more about the initiative and get any questions answered.

Planning Grant Application

Opened: September 12, 2022

Closed: October 21, 2022

Awards Notified December 2022 

The planning grant application was an opportunity for the Accelerator team to learn more about the organization and why they want to accelerate their ability to provide access to resources for mental health and wellness. The applicant was invited to share more information about their organization around three primary areas:

  • Who you serve

  • The difference you make 

  • Your dreams for your organization

To prepare applicants for the Planning Grant Application, we provided them with the following resources:

Scoring and Ranking 

Once an application was submitted, it went through an initial scoring using a rubric developed based on the three focus areas for the initiative: Who you serve (target populations), the difference you make (impact/contribution), and your dreams for your organization (capacity/scale). Based on the initial scoring, applicants were classified as a “ready”, “ineligible”, or “needs follow-up”.  

  • Ready: Organizations that are “ready” will be reviewed and scored by an additional member of the Accelerator team. 

  • Ineligible: Organizations that are considered “ineligible” will be notified and provided feedback on their submission, links to other resources, and options to engage with staff virtually. They will also be invited to participate in upcoming training series. 

  • Needs Follow-up: Organizations that are flagged for “needs follow-up” will be contacted by an Accelerator team member to discuss what additional information would be helpful in scoring. It may be that the information they provided is unclear or conflicting, or that they did not provide enough detail in certain areas of the application for it to be scored with confidence. 


All applicants that reached “ready” status were scored by multiple Accelerator team members. The full slate of high scoring applicants were reviewed with consideration of the three focus areas for the initiative:

  • Who you serve (target populations)

  • The difference you make (impact/contribution)

  • Your dream for your organization (capacity/scale)

Data collected regarding target populations and communities were consulted in this process. The Accelerator team deliberated and ranked organizations based on their scores and the overall goals of the initiative. 

 

Planning Grant Award: $10,000 per organization

Total Awards: 16

Grantee Planning &
Implementation Grant Application Process

January - March 2023

The Planning Grant Phase began after grantees were notified. In addition to the $10,000 planning grant award, each organization has dedicated coach to assist them with preparing a full proposal for the Implementation Grant Award of up to $150,000. The grantees will assess their organization and develop implementation strategies that outline how the Implementation Grant will be used to serve their communities. The Planning Grant phase includes activities to help grantees answer the following questions: 

  1. Where is the organization right now? (Organizational Self-Assessment)

  2. Where do you want the organization to be in 5 years? (Strategic Growth Plan)

  3. What help do you need in the next 12-18 months to get you there? (Technical Assistance Plan)

The Accelerator team will provide supports and resources during the Planning Grant phase to ensure each grantee has a sound Implementation Plan prior to submitting their Implementation Grant Proposal, including:  

  • Administrative Support. Once grantees were named, an orientation session was held to review all aspects of the Accelerator Initiative including the purpose, timeline, resources, and logistics. Grantees got an opportunity to meet each other, begin relationship building and set the stage for peer-to-peer learning throughout the initiative.

  • Coaching. Planning grant grantees were matched with a coach to advise, ask questions, facilitate discussion among other grantees, and help with idea generation to help grantees turn their dream goals into a strategic growth strategy. Coaches are individuals with a depth of experience in the work of grassroots community building who will be oriented and trained to ensure they understand the core values of the initiative, their role, and expectations. The coaches will also serve as a feedback loop to the Accelerator team on common themes the grantees are encountering during this process. 

  • Tools and Resources. Grantees were provided tools and templates to support their self-assessment, visioning, and planning. An expansive menu of technical assistance topics will be developed and shared with the grantees to help them think as broadly as possible as they develop their Technical Assistance Plans. Grantees will also be provided materials to use in preparation of their implementation grant application and presentation.

 

Accelerator coaches will help the planning grant recipients prepare for the implementation grant proposal, which will include a presentation to Division of Mental Health and Addiction (DMHA) stakeholders. Presentations will take place in late April.

Implementation Grant

April 2023 - December 2024

Organizations with approved implementation proposals will enter into a grant agreement and immediately will begin their work. The Strategic Growth Plan and the Technical Assistance Plan developed during the Planning Grant phase will be used as the guiding documents for implementation. The Strategic Growth Plan will state the specific goals the organization wishes to achieve during implementation along with the steps and technical assistance needed to reach them. 

The Accelerator team will issue a press release and add information to this website about the selected awardees. As with the Planning Grant, organizations will be provided with a variety of supports that includes coaching, technical assistance, and training during the implementation phase. 

  • Coaching. Grantees will have access to their coach throughout the grant period. Coaches will support grantees in their efforts to implement their plans. Coaches may serve as a sounding board, confidant, and advisor, depending on the interests of the grantee. 

  • Technical Assistance. Grantees will continue to receive customized technical assistance from an assigned coach as well as content area specialists who have experience in areas identified in the Technical Assistance Plan. The Accelerator team will be available to support both coaches and grantees with securing needed technical assistance, addressing challenges and/or any other issues that arise.  

  • Training Series. A monthly training series will be offered starting in mid-2023 that focuses on specific topics of interest that have been identified by grantees. Grantees will receive a stipend for their time. 

Implementation Grant Award: up to $150,000

Total Awards: ~16

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Grantee Requirements

Organizations participating in the Accelerator Program, and receiving funding, will have specific compliance requirements. Accelerator technical assistance staff will be available to assist grants in navigating these requirements and setting up systems to ensure compliance, however grantees should be aware this includes the following:

  1. Entity Annual Report (E1). Grantees must file an annual financial report called an Entity Annual Report that is required by the State of Indiana. Once this form is submitted, the State of Indiana will respond to notify your organization if an organization wide audit is required. This report is filed online and does not require an annual filing fee.

  2. E-Verify System. Grantees must participate in the State of Indiana’s E-Verify system. This is an online system that allows businesses and nonprofits to determine the eligibility of their employers to work in the United States. Please note that employees hired after the start date of grant agreement are subject to this verification system. Organizations are not required to verify employees already on staff when the grant begins.

  3. Financial and Accounting Records. Grantees must maintain a variety financial and accounting records related to the Accelerator program for FIVE years following that begins at the conclusion of the grant. These records include:

  • General ledger and subsidiary ledgers used to account for: (a) the receipt of Accelerator payments and (b) the disbursements from such payments to eligible expenses

  • Budget records:

    • Payroll, time records, and human resource records to support costs incurred for payroll

    • Expenses related to the project

    • Receipts of purchases made related to the project

  • Contracts and subcontracts entered into using grant funds and all documents related to such contracts.

  • All documentation of reports, audits, and other monitoring

  • All documentation supporting the performance outcomes of contracts

  • All internal and external email/electronic communications related to use of project funds; and

  • All investigative files and inquiry reports involving grant funds.

The Accelerator team understands that Federal grant requirements can be overwhelming. The Accelerator program was designed with this in mind. – 

  • Grantee will have access to a coach who will support Grantees with meeting the grantee requirements.  

  • Grantees will also have access to customized technical assistance from specialist with expertise in finance and accounting.   

  • These supports will continue throughout the duration of the grant. 

 

After participation in the Accelerator Initiative, Grantees will be familiar with Federal grant requirements and will have systems and processes in place to meet the financial and accounting requirements of other funders, including Federal funders.

Application Process

Interest Survey
Planning Grant Applicaton
Impementation Grant Process
Grantee Planning
Grantee Requirements
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